Renaming your printer in Windows 11 can help you stay organized, especially if you use multiple printers at home or in the office. Whether you want to change a default name like “Microsoft Print to PDF” to something more descriptive like “Office Laser Printer”, Windows 11 offers several ways to do it. This guide will walk you through three simple methods: using the Settings app, PowerShell, and Command Prompt. Each method is beginner-friendly and effective, giving you full control over your printer names.
Method 1: Rename a Printer Using the Settings App
1- Open the Settings App
Click on the Start menu and select the Settings icon. On the left sidebar, choose Bluetooth & devices.
2- Access Printers & Scanners
In the Bluetooth & devices section, click on Printers & scanners to see a list of all connected printers.
3- Select the Printer to Rename
From the list, select the printer you want to rename. For example, click Microsoft Print to PDF to open its settings.
4- Open Printer Properties
On the printer details page, click Printer properties.
5- Enable Edit Mode
Click the Change properties button at the bottom of the Printer Properties window. This will unlock editing capabilities.
6- Rename the Printer
In the editable name field, delete the current name and type your preferred one, such as Office Printer. Click OK to save.
7- Verify the Change
Go back to the Printers & scanners page and confirm that the printer now displays its new name.
Method 2: Rename a Printer Using PowerShell
1- Open PowerShell as Administrator
Click the Start menu, search for PowerShell, right-click, and select Run as administrator.
2- List All Printers
Type the following command and press Enter: Get-Printer | Format-Table Name This will display all printer names currently installed.
3- Rename the Printer
Run the following command, replacing placeholders with your actual printer names: Rename-Printer -Name "CurrentPrinterName" -NewName "NewPrinterName"
Example: Rename-Printer -Name "HP LaserJet 1010" -NewName "Office LaserJet"
4- Check the New Name
Open Settings > Printers & scanners to confirm the name change.
Method 3: Rename a Printer Using Command Prompt
1- Open Command Prompt as Administrator
Search for cmd in the Start menu, right-click it, and choose Run as administrator.
2- Execute Rename Script
Enter the following command, making sure to replace the placeholders: cmdcscript %WINDIR%\System32\Printing_Admin_Scripts\en-US\prncnfg.vbs -x -p "CurrentPrinterName" -z "NewPrinterName" Example: cmdCopierModifiercscript %WINDIR%\System32\Printing_Admin_Scripts\en-US\prncnfg.vbs -x -p "Brother HL-2270DW" -z "Warehouse Printer"
3- Confirmation
A message will appear confirming the printer has been renamed successfully.
Conclusion
Customizing the name of your printer in Windows 11 is a small yet powerful way to improve your workflow and system organization. Whether you choose to do it through the Settings app, PowerShell, or Command Prompt, each method offers a straightforward process. Now that you’ve learned how to rename a printer, managing multiple devices in your setup will be easier and more intuitive.
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