How to Summarize Text and Documents Using AI in Windows 11 Notepad

In today’s fast-paced world, managing and processing large volumes of text can be overwhelming. Whether you’re dealing with lengthy articles, reports, or important documents, summarizing them quickly and efficiently is essential. With the help of AI, this task has become easier than ever.

In this guide, we’ll show you how to harness the power of artificial intelligence to summarize text and documents directly in Windows 11 Notepad. This simple yet powerful method will save you time, enhance your productivity, and help you quickly extract key information from any document. Let’s dive into how you can get started with this AI-powered solution!

Using the Summarize Feature in Windows 11 Notepad

Step 1: Open Notepad on your Windows 11 PC and paste or type the text you wish to summarize. Select the text by clicking and dragging your cursor over it.

Step 2: Right-click on the selected text and choose the “Summarize” option from the context menu. Alternatively, you can access the Summarize feature by clicking the Copilot menu in the Notepad toolbar or by using the keyboard shortcut Ctrl + M.

Step 3: After selecting “Summarize,” Notepad will display a summary of your selected text. You can adjust the length of the summary by choosing short, medium, or long options. This allows you to tailor the summary based on how much detail you want to retain.

Step 4: Review the summary generated by Notepad. If you prefer a different version, you can regenerate the summary to explore alternative variations. Once satisfied with the output, click to insert the summary directly into your document.

Managing AI Credits for Summarization

Each time you use the Summarize feature, the process consumes AI credits linked to your Microsoft 365 Personal, Microsoft 365 Family, or Copilot Pro subscription. Microsoft 365 subscribers receive 60 AI credits per month, which reset automatically at the beginning of each month. Copilot Pro subscribers have more extensive usage limits. To monitor your AI credit balance, navigate to your profile menu and select the “AI Credit Balance” option.

If your monthly allowance is insufficient, you have the option to purchase additional credits by upgrading to a Copilot Pro subscription. This ensures you can continue using AI-powered summarization without interruption.

Turning Off AI Features in Notepad

If you prefer not to use AI-based features, you can disable them entirely in Notepad settings. To do this, open Notepad, click the settings gear icon, and toggle off the AI features. This will remove the Summarize and Rewrite options from your interface, allowing you to continue using Notepad as a straightforward text editor.

Privacy and Data Security

The Summarize feature processes your selected text using Microsoft’s Azure cloud service. Importantly, Microsoft does not store your text or the generated summaries after processing, ensuring your data remains secure and private. Content filtering is also applied to prevent inappropriate or harmful outputs, aligning with Microsoft’s responsible AI practices.

In conclusion, using AI to summarize text and documents in Windows 11 Notepad is a game-changer for anyone looking to boost productivity and streamline their workflow. By integrating this powerful tool, you can quickly extract essential information from lengthy content, saving time and reducing the effort required for manual summarization. Whether you’re handling reports, research papers, or just managing your day-to-day notes, AI can help make the process faster and more efficient. Embrace this technology to simplify your tasks and take your document management to the next level!